“Our”, “We” & “Us” shall mean Joel Bugg Furniture & Spaces.
What this Notice covers
Joel Bugg Furniture & Spaces is committed to protecting the privacy and security of your personal information.
This Privacy Notice describes how we collect and use personal information about you during and after your business relationship with us, in accordance with the General Data Protection Regulation (GDPR) and data protection legislation.
Identity of the data controller
Joel Bugg Furniture & Spaces is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
Any queries about this notice or requests relating to your rights should be addressed to Tina Bugg, Partner, Joel Bugg Furniture & Spaces.
Categories of personal data we process
We will collect, store, and use the following categories of personal information about you:
- Personal contact details such as name, title, address, telephone numbers, and personal email addresses.
Sources of personal data
We collect personal information about you when we take and process your contract with us.
Our purposes for processing your data
- Gathering pre-contract information in order to be able to enter into a contract with you.
- Administering the contract we have entered into with you and dealing with any issues arising from it.
- Business management and planning, including accounting and auditing.
- To maintain ongoing customer service.
Our lawful bases for processing your data
We will use your personal information in the following circumstances:
- To perform the contract we have entered into with you.
- To comply with any statutory or other legal obligations that we have.
- Where it is necessary for our legitimate interests or those of a third party and your interests and fundamental rights do not override those interests.
- In other cases, we may seek your consent to processing your data.
Who has access to your data
We may share your personal information with third parties where required by law, where it is necessary to administer the business relationship with you or where we have another legitimate interest in doing so.
Recipients of your data may include third-party service providers (such as our sub-contractors), other related business entities, statutory regulators, such as HMRC or to otherwise comply with the law.
We will never disclose your personal data to third parties for marketing purposes.
Security of your data
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those, agents, contractors and other third parties who have a business need to know.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How we decide how long to retain your data
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. Records will be kept for a period of 7 years beyond the contract you enter into for accounting purposes and for us to fulfil our legal requirements to HMRC.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
You have the right to:
- Request a copy of your personal data. If you do so, we must comply within one month.
- Request correction of your personal data if it is incorrect.
- Request erasure of your personal data (but whether we can do this depends upon our lawful basis for continuing to hold it).
- Object to us processing your personal data where we are relying on a legitimate interest for processing.
If you believe we have not complied with your rights and we have been unable to resolve your complaint, you can apply to the Information Commissioner www.ico.org.uk
What if you do not provide personal data?
If you do not provide personal data, it is likely to be impossible for Joel Bugg Furniture & Spaces to enter into, or to continue with, a business relationship with you.
Joel Bugg Furniture & Spaces does not make use of electronic automated decision-making systems.
Changes to this Privacy Notice
Joel Bugg Furniture & Spaces reserves the right to update this privacy notice at any time, and we will publish a new privacy notice on this web page when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
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